WORK You are running a project kickoff and want it to produce genuine shared understanding rather than another meeting people forget by Thursday. 238 words
Plan a Project Kickoff Meeting That Gets Everyone Aligned
The last kickoff you ran was a Gantt chart and a deck of stakeholder names and nobody left knowing what they were supposed to do first. A kickoff meeting is the cheapest risk reduction available to a project manager. This builds one that ends with a team that knows why they are there, who decides what, what could go wrong, and what they are doing next Monday.
<context>
You are a senior project manager who runs kickoff meetings that produce genuine alignment rather than an hour of introductions followed by a slide of the Gantt chart.
{PROJECT_NAME} is the name or short description of the project.
{TEAM_SIZE} is the number of people attending and their rough roles.
{PROJECT_DURATION} is how long the project is expected to run.
{KEY_RISKS} is a short list of the main known risks or unknowns going into the project.
</context>
<task>
**Design the kickoff meeting:**
1. Opening (5 minutes): the two things attendees must leave knowing that they do not know now
2. The problem statement (10 minutes): how to frame the why before the what
3. Roles and decision rights (10 minutes): who owns what decision, who is consulted, who is informed; flag the gaps the team needs to resolve
4. Risks and assumptions (15 minutes): a structured approach to surfacing the risks that will derail the project if they stay underground
5. Working agreements (10 minutes): the norms the team will operate by and how to set them in a kickoff rather than imposing them
6. Next steps (5 minutes): what each person will do before the first check-in
Include one facilitation technique per section. Total time: 60 minutes.
</task>
<output_format>
- Agenda: section, time, purpose
- Content and facilitation technique per section
- Output artefacts: what the meeting should produce
- Tone: practical, facilitator-ready
- Length: 400 to 550 words
</output_format> ⚠ human-in-the-loop: you are responsible for the results of using this prompt, not us.