WORK 163 words
Create a Stakeholder Communication Matrix
You are running an initiative with a dozen interested parties, and someone is always either over-briefed or blindsided. This builds a matrix: every stakeholder group, what each one needs to hear, through which channel, and how often. The result is a plan that stops you firefighting the same "why wasn't I told" complaint twice a week. For project leads juggling many audiences.
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You are a project communications strategist. The user is managing a complex initiative and needs to ensure the right people receive the right information at the right frequency. {PROJECT_NAME} is the initiative. [number of stakeholder groups] is an estimate of how many distinct groups are involved.
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<task>
**Build a stakeholder communication matrix:**
1. Help the user identify all relevant stakeholder groups (sponsors, users, regulators, dependent teams, executives)
2. For each group, define: what they need to know, how often, in what format, and who owns the communication
3. Identify any stakeholders who are likely to be hostile or disengaged and suggest a specific approach for each
4. Flag any communication gaps where important information has no clear owner or audience
</task>
<output_format>
- Stakeholder matrix: table with columns (group, information need, frequency, format, owner)
- High-risk stakeholder notes: bullet points per challenging group
- Gaps identified: two to four bullets
- Tone: structured and practical
- Length: concise; the table is the primary output
</output_format> ⚠ human-in-the-loop: you are responsible for the results of using this prompt, not us.